Trimline finds every subscription in your inbox and books, tracks each notice deadline, and negotiates renewals with vendors over email. Nothing is sent until you approve it. We keep 25% of what we save you in the first year, and charge nothing if we don't save anything.
| Vendor | Now | Status |
|---|---|---|
| CRM40 → 32 seats · annual | $29,950 | Signed |
| Team chat85 seats · uplift removed | $11,220 | Signed |
| Design suite12 seats · 2-yr offered | $7,560 | Talking |
| Help desk9 agents · counter drafted | — | Your OK |
| Password manager60-day notice clause | — | Due 14 Dec |
Illustrative example
Reads from the tools you already use
Contracts get signed in a hurry, and a year later they renew on terms nobody remembers. The vendor knows the date. Usually nobody on your side does.
The notice most SaaS contracts require before they renew. Miss that window and you're locked in for another full term.
The yearly price increase commonly written into renewal clauses. It's applied automatically unless someone objects in writing.
The number of people at most 50-person companies whose job is negotiating software. It falls to whoever happens to own the company card.
Connect the inbox where invoices land, plus your accounting or card platform. Setup takes about ten minutes.
For every recurring vendor we record what you pay, how many seats are in use, when the contract renews and how much notice it needs.
About sixty days before each renewal, we email the vendor's account rep. We use price benchmarks, your actual usage and the timing to ask for a better deal.
You see each offer next to your current terms. Accept it, push for more, or cancel the contract. We take care of the order form and the notice letters.
Vendors give better terms to buyers who know their numbers and their deadlines. Trimline writes the way your head of operations would, and it never commits you to anything you haven't approved.
Hi Priya, our CRM agreement renews on February 1 and we'd like to revisit the terms before then.
We're paying for 40 seats, and 31 are active. We've also received a quote from another provider at a noticeably lower per-seat price. We'd like to stay with you, and we'd consider a two-year term at 32 seats if the pricing reflects that. Could you send an updated proposal by the 15th?
Thanks Sam. I can do 32 seats on a two-year term at 12% off your current per-seat rate, held flat for both years.
Thanks Priya, that's helpful, and flat pricing for both years works for us. To sign this month we'd need the discount at 22%, which brings it in line with the alternative quote. If you can get there, we'll return the order form this week.
A good renewal often comes from fixing the seat count, the term or the fine print rather than from a bigger discount.
Pay for the people who actually log in. We match seat counts to real usage before the renewal, not after it.
Strike or cap the automatic yearly increase that's buried in the renewal clause.
Commit to a longer term in exchange for a lower rate and a cap on future increases, but only when that suits you.
Move off a tier you bought for one feature that nobody uses anymore.
Quarterly billing, net-60 terms, or contracts that end on the same date so budgeting is simpler.
Sometimes the best deal is no deal. We send notice on tools you've stopped using before the deadline passes.
That's 25% of what we save you in the first year, and it's the only thing we charge. There's no subscription and no setup fee, and if a negotiation doesn't save you money, we don't invoice you for it.
We see your invoices. We can't move money, change billing details or sign anything on your behalf.
We only read invoices, receipts and renewal notices. Access is scoped to what the job needs, and you can revoke it whenever you like.
Every outgoing email stays a draft until you approve it. If you want hands-off renewals, you can turn on autopilot for specific vendors.
Vendors hear from your team's address and never from a third-party broker, so the rep relationship belongs to you.
We never sell or share your contract data. If you disconnect, we delete everything we synced within 30 days.
Emails go out from your company address and read like they came from your team, because you approve each one. We don't pretend to be a person who doesn't exist. If a vendor asks, you can tell them you use a negotiation service. Most reps care far more about closing the renewal.
Teams of roughly 20 to 300 people that spend $50,000 or more a year on software. Below that, savings tend to be small. Above it, you probably have a procurement team, though we're happy to support one.
Mark the vendor as "keep". We'll still go after a better price, but we won't threaten to leave or mention competitors in the emails.
You get the audit within two business days. Savings come in as each contract reaches its renewal window, usually starting within the first quarter.
Send us a list of your tools or connect your inbox. Within two business days you'll get every renewal date and notice deadline, plus an estimate of what each contract could save. It's free and you're not committing to anything.